ABEERDEEN CREEK HOMEOWNERS ASSOCIATION

P.O. BOX 1603

RIVERVIEW, FLORIDA 33568

www.aberdeencreekfl.com

Minutes for July 21, 2005 Board Meeting

The meeting was held at the Riverview Civic Center and called to order at 7:06PM by President Rob Fisher.

4 board members were present: Rob Fisher President, Karen Knowles Vice President, Julia Ryan Treasurer, and Clifford Reiss Secretary. A quorum of the Board was present.

Four (4) Aberdeen Creek Owners were represented per their entries on the sign-in sheet: 8903, 8915, 8930, 8939.

Meeting Agenda prepared by Rob Fisher:

• Previous meeting minutes
• Treasurers Report
• Thank Gary Stecker for his service; discuss replacement
• Review improvements to entrance
• Violations and resolution of the violations
• Fence cleaning
• Web site meeting
• Management Companies
• New Items

The minutes of the June 23 meeting were read by Secretary Clifford Reiss. Motion to approve the minutes as submitted offered by Karen Knowles, seconded by Julia Ryan approved unanimously.

Treasurer’s report by Julia Ryan – a copy of the Financials is attached to these minutes:

· Balance at the end of June $18,677.01

· Expenses year to date $8,109.29

Motion to accept the Treasurer’s report offered by Karen Knowles, seconded by Clifford Reiss, unanimously approved.

Rob Fisher advised that Gary Stecker has sold his house and resigned from the board effective July 13. After a discussion of possible candidates for the vacant board position of At-Large Representative, and the duties that will be associated with the position, the Board asked Richard Cochran to join the Board and Richard accepted. A Motion to appoint Richard Cocharan to the position of At-Large Representative on the Aberdeen Creek Homeowners Association Board of Directors was offered by Julia Ryan and seconded by Karen Knowles; unanimously approved.

The Board discussed alternatives to a full reading of the previous meeting’s minutes. Options discussed included distribution of the minutes to all Board members in advance of the meeting, posting of the minutes on the web site for members to read, and providing printed copies of the minutes at the Board meetings.

The Board reviewed the landscape work performed in the Common Area and the recent performance of the landscape contractor Pa-Ja-Ma. Weeding by the McMullen Loop fence has improved; there are still some issues and Rob Fisher will communicate these to Pa-Ja-Ma as well as requesting pruning of the Magnolia trees. Karen advised she observed Scotts providing the Palm trees with a thorough feeding. Pa-Ja-Ma has also trimmed closer to the pond – they are prohibited by SWIFTMUD regulations from trimming any growth that is underwater. The Board concluded that Pa-Ja-Ma has corrected the issues that have been brought to their attention and are meeting the provisions of the landscape contract. Further discussion reached the conclusion that the Board should have a single point of contact with Pa-Ja-Ma to ensure consistency and maintain oversight – Richard Cochran agreed to take on this responsibility.

Julia Ryan questioned the Scotts Lawn Service bill and the Board confirmed her understanding that we are entitled to a 10% discount on all services provided by Scotts.

The Board reviewed in detail the findings of the neighborhood walkaround agreed to at the last Board meeting and prepared a list of lots that are in violation. It was determined that violation letters would be sent by both regular and certified mail to each Owner of a lot with a violation. A form letter will be prepared that lists the violation(s) and recommends a course of action. The letter will be reviewed and signed by all the Board Directors – Sunday July 31 at 7PM was selected as the date and time to sign the violation letters – the Board will meet at Rob Fisher’s house (#8940).

The violations that were identified are:

House Number	Violation
8803	Article II “Property Rights” - Section 10 “Maintenance”
8804	Article VII “General Covenants and Restrictions” – Section 6 “Appurtenances”
8806	Article II “Property Rights” - Section 10 “Maintenance”
8808	Article II “Property Rights” - Section 10 “Maintenance”
8810	Article II “Property Rights” - Section 10 “Maintenance” Article VII “General Covenants and Restrictions” – Section 6 “Appurtenances”
8901	Article II “Property Rights” - Section 10 “Maintenance”
8902	Article II “Property Rights” - Section 10 “Maintenance”
8906	Article II “Property Rights” - Section 10 “Maintenance”
8913	Article II “Property Rights” - Section 10 “Maintenance” Article VII “General Covenants and Restrictions” – Section 10 “Fences”
8916	Article II “Property Rights” - Section 10 “Maintenance”
8922	none – violations corrected
8937	The Board will determine if there is a violation of Article II “Property Rights” - Section 10 “Maintenance” -
8938	Article II “Property Rights” - Section 10 “Maintenance” Article VII “General Covenants and Restrictions” – Section 4 “Animals” Article VII “General Covenants and Restrictions” – Section 7 “Vehicle Storage”
8940	Article II “Property Rights” - Section 10 “Maintenance”
8941	none – corrections in process
8945	Article II “Property Rights” - Section 10 “Maintenance” Article VII “General Covenants and Restrictions” – Section 7 “Vehicle Storage”
9006	Article VII “General Covenants & Restrictions” - Section 7 “Vehicle Storage”

The Board was advised that on advice of our lawyer a “dictionary” must be adopted as part of the CC&R and used when definitions are added to the CC&R.

Cliff Reiss volunteered to clean the fence boarding McMullen Loop.

The Board will conduct training on the Web Site on July 31 when meeting to sign the violation letters. The Board was advised that a member found an outdated Geocities.com web site with owner information – the Board will follow-up.

Management Company Discussion – Rob Fisher has contacted several management companies (Green Acres, Wyse), and obtained prices ranging from $400 to $1,000 per month covering services that include budget preparation, monthly accounting, attending 2 meetings, day-to-day management, and preparation of violation notices. The Board discussed the significant commitment of time required by Board members – in particular the President, Secretary and Treasurer – to handle the Association business – and noted that even with a management company the Board must still expend significant effort to provide direction to the management company. Additional investigation of management companies will continue focusing on companies that offer an “a la carte” menu of services.

Clair Martinez will provide a copy of the Fence Supplement so it can be posted on the Web site.

Julia Ryan offered a motion to appoint Dina Wise to the Architectural Committee; seconded by Richard Cochran and unanimously approved.

Steven Briggs was asked to check on the inoperative lights for the Aberdeen Creek sign at the front entrance.

As a follow-up to the discussion of Management Companies the Board also discussed the effort required to perform quarterly billing of the Association’s Annual Assessment – an accommodation that had been permitted by Haydon but is not required under Article V Section 2 of the CC&R. The Association is exposed to the risk of delinquent payments – there have been a number of them already this year – and there is also the financial risk of uncollected assessments if an Owner defaults. Julia Ryan offered a motion that “the Association will advise the Owners that the option for quarterly payment of the Annual Assessment will be eliminated starting in January, 2006.” Karen Knowles seconded the motion; unanimously approved. The Board will look to advise Owners of this change well before the required 30 day notice of the January 1, 2006 payment due date for the next Annual Assessment. .

Julia Ryan will handle changes to the bank account signature card to reflect the addition of Karen Knowles and Richard Cochran to the Board.

A motion to adjourn the meeting was offered by Julia Ryan and seconded by Richard Cochran. The meeting was adjourned at 8:56 PM

Submitted by: Clifford Reiss – Secretary, Aberdeen Creek HOA